The YDS Web Application serves as a comprehensive data governance tool, enabling organizations to manage compliance effortlessly. By promoting a culture of data protection, this tool ensures accurate reporting of incidents and adherence to data governance practices across the organization. With a step-by-step approach to building Data Protection Impact Assessments (DPIAs), YDS simplifies complex regulatory requirements, making compliance a part of everyday operations.
The organization lacked a centralized, user-friendly compliance management system.
Legal policies, Data Protection Impact Assessments (DPIAs), and incident reporting were managed manually.
Existing processes were inconsistent and difficult for non-technical users to navigate.
This led to:Compliance gaps,Data handling inefficiencies,Increased risk during audits.
No Central Compliance Process: Teams lacked a structured way to handle data protection and compliance reporting.
Manual DPIA Management: Performing Data Protection Impact Assessments (DPIAs) was complex and inconsistent.
Limited Awareness: Employees across departments had no uniform system to report data protection incidents.
Non-technical Barriers: The absence of a guided and user-friendly interface made compliance management difficult for non-technical users.
Scattered Data: Incident tracking and compliance documentation were disorganized, affecting audit readiness and accountability.
Guided DPIA Workflow:A step-by-step process for DPIA creation, integrated with logic to determine if DPO review is required.
Incident Reporting Interface:Enables employees at all levels to easily report incidents and maintain data protection culture.
Centralized Data Governance:Offers a single point of access to manage legal policies and incident reports across the organization.
User-Friendly Interface:Built with simplicity and accessibility in mind for both technical and non-technical users.
Technical Modernization:Developed using modern technologies and architecture to ensure maintainability, security, and scalability.
DPIA Step-by-Step Flow : A modular, guided process was introduced, allowing users to complete DPIAs with built-in logic and explanations at each step. Final steps include auto- calculation of risk and escalation to DPO if needed.
Incident Reporting System: The application includes an easy-to-use form for users to report data incidents. All entries are stored and categorized for management to view real- time compliance health.
Technical Stack & Architecture: Entity Framework Core: Simplified interaction between database and business logic for smooth data processing.
The YDS Web Application significantly improved the client’s ability to manage compliance efficiently and consistently. It strengthened governance by promoting a proactive compliance culture across departments and simplified processes by making DPIA creation and incident reporting a routine part of operations. The system enhanced audit-readiness through centralized data and logs, enabling easy tracking, evidence gathering, and reporting. It also empowered non-technical staff to participate in compliance activities without requiring specialized training. Built on a modern, scalable platform, the application supports future enhancements and aligns with industry best practices.
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